Implemented from 7th September 2012
Secretary: Mr M. Jamieson, 35 Buchan Drive, PERTH, PH1 1NQ,
Tel: 01738 631615, Email: email@example.com
The safety of children and members of other vulnerable groups is
paramount and all, without exception, have the right to protection from
abuse. All suspicions and allegations of abuse will be taken seriously,
responded to swiftly and appropriately and all the festivalís
trustees/volunteers have a responsibility to report concerns.
PURPOSE AND FUNCTION OF ORGANISATION
Object of the Association is to advance, promote and encourage generally
by means of competition Festivals, the study and practice of the Arts of
Music, Dancing, Elocution, Literature and Acting.
The festival provides a platform for amateur performance combined with
an educational element from professional adjudicators (musicians,
dancers and speakers).
THE FESTIVAL ENVIRONMENT
The Perthshire Musical (Competition) Festival Association is a Scottish
Charity, No. SC010789. It is organised entirely by volunteers.
The festival is held in several buildings.
The North Inch Community Campus in Gowans Terrace, Perth is used by St
Johnís Academy (Primary & Secondary) as well as various other groups.
Members of the public, other than those attending the festival, do have
access to this venue. The festival is not run by St Johnís Academy.
On the days when St Leonardís Church in Marshall Place is used for the
festival, it is not open to
members of the public, other than those
attending the festival.
It is possible that, subject to entries, other premises may also be
It is the policy of our festival to inform and involve parents /
guardians / carers and teachers, in partnership with the festival, in
implementing this policy. This is in order to ensure, as far as it is
reasonably practicable, a safe environment at our festival. We do this
by ensuring that you receive a copy of this policy at the time you are
making arrangements to attend our festival.
THIS POLICY APPLIES TO:-
policy applies to (a) Children, i.e. any person under the
age of 18 years
(b) Vulnerable Adults who are identified to the organisers prior to
their arrival at the festival.
This should be done by contacting the address or telephone number at the
head of this document. Our festival actively seeks, wherever possible,
to meet these needs, but must know beforehand in order to prepare
support - or to let you know we are unable to help.
Festival Personnel fall into four categories:- a)
Committee Members are elected at the Annual General Meeting. Additional
Members may be co-opted at any time. Stewards are appointed from
volunteers by the Stewardsí Convenor, who holds all relevant records and
provides appropriate training. Adjudicators and accompanists are
appointed by the Committee from known and qualified individuals.
All personnel will wear colour-coded photographic identification to
ensure children, vulnerable adults and those responsible for them can
contact the right people.
Every problem identified to Festival Personnel will be taken seriously
and will be properly documented and dated.
PREPARATION FOR ATTENDANCE AT THE FESTIVAL
This policy will be sent out by email to all those who submit entries,
along with the timetable. Failure to acknowledge receipt will cancel
Those without email will be sent this information by post. Failure to
acknowledge receipt will cancel the entry.
Those who have submitted multiple entries on behalf of others must have
agreed to pass this policy on to the relevant parent/guardian.
Where parents/guardians/carers are not attending personally with their
children, this Policy requires them to be satisfied that their children
will be accompanied to the festival and adequately supervised by
responsible adults acting on THEIR behalf.
PERFORMANCE AREAS AND CHANGING AREAS
Those responsible for children and vulnerable adults must be satisfied
that they have made suitable arrangements for the supervision of their
A changing room for female dancers will be provided at North Inch
Community Campus. The changing room will not be supervised by festival
personnel. Male dancers are advised to arrive in readiness for their
The Performance Areas (the stage and practice areas) are stewarded
STILL AND MOVING IMAGES and PRESS PHOTOGRAPHY
Association has a duty to take all reasonable steps to prevent the
potential misuse of photography, including digital photography, and
recording, either audio or video, including breaches of the copyright
laws. For the purposes of Section 7, the ethos behind the Supporting
Legislation (See 8 below) applies to Vulnerable Adults as well as
fide Press Photographers attend, when available, and take photographs
for possible publication.
Children (Scotland) Act 1995; The Police Act 1997; The Protection of
Children (Scotland) Act 2003; Commissioner for Children and Young People
(Scotland) Act 2003; The Protection of Vulnerable Groups (Scotland) Act
The organisers will review their policy annually, revising and enhancing
it as necessary. In doing this, they will look to the British &
International Federation of Festivals for support and that body, in
turn, will look to other agencies for good practice.
10. ADOPTION OF POLICY
policy was adopted at a Committee Meeting of the Perthshire Musical
(Competition) Festival Association on Friday 17 September 2004 and
updated on Friday 6 June 2008 and again on Friday 7 September 2012.